Mind Meetings are decision-grade 3-day working sessions that bring pharma teams and external system partners into one room—medical, access, operations, clinicians—to align on constraints, make trade-offs, and leave with named owners, clear handoffs, and a sequenced 30/60/90 plan.
PAIN POINTS WE SOLVE
When no one owns the whole pathway, plans fail at the handoffs. We help teams align roles, constraints, and decisions across the “village.”
You’re expected to localize global-first inputs (evidence, pricing logic, operating assumptions) into a Canada-ready pathway—fast.
You must execute in a system with hidden constraints and provincial variation—so planning from internal assumptions creates rework.
You’re navigating 13 delivery realities—and within each province, access differs sharply between urban, rural, remote, and Northern communities.
In complex delivery systems, there’s rarely a silver bullet. Funding helps, but throughput is governed by capacity, workflow, and sequencing.
Nobody “owns” the full pathway—yet everyone depends on it. That’s responsibility without authority, at system scale.
You’ve invested in traditional advocacy and stakeholder coalitions—but your efforts are met with policymaker apathy and inertia.
Make the system legible, then put the ecosystem to work on what actually unlocks flow.
WHY THIS IS DIFFERENT
A structured 3-day working session that brings the right people into one room—so you can test feasibility, make the trade-offs explicit, and leave with documented decisions, owners, and clear transition points.
Roundtables and ad boards gather perspectives. This format converts them into a decision log, named owners, and handoffs that teams can run.
Bring the ‘village’ that runs the system into one room to test assumptions, align on what’s feasible, and define the transition from debate to action.
Turn hidden capacity, workflow, and governance constraints into a shared model teams can use to sequence decisions and execution.
Identify the smallest set of moves that unlocks progress now, while building the longer roadmap with owners, timelines, and dependencies.
Here’s what fragmentation looks like when you measure it.
THE COST OF CANADA’S BLACK BOX
Complex-therapy launches fail at the seams: internal silos, multi-step care pathways, and hard capacity limits in the health system. When constraints stay hidden, plans reset across handoffs—and patient access stalls.
77% of leaders report that silos between departments hinder strategy execution and innovation. When ownership is split, plans reset at handoffs—and delivery breaks down at the seams.¹
Complex-therapy delivery can involve 10+ distinct practitioner roles from diagnosis to administration to monitoring. If the “village” isn’t aligned, handoffs fail—and execution stalls.²
Modeled capacity suggests fewer than 2% of eligible patients could access required resources in year one for an Alzheimer’s DMT. It’s one example of how capacity constraints can collapse access.³
WHAT WE SOLVE
Canada’s health ecosystem is not one system. It’s a network of provincial realities, capacity constraints, competing stakeholder priorities, and workflow handoffs that don’t show up in internal planning. The result: it feels bigger than any one plan—teams debate “what’s true,” struggle to prioritize where to start, and execution becomes reactive firefighting.
What kills momentum is rarely in the slide deck: diagnostic capacity, workflow choke points, role ambiguity, and local rules that only show up when you map the real pathway.
If teams can’t name the same rate-limiter, they’ll optimize different KPIs—creating motion without progress. You don’t have a strategy problem; you have a shared-reality problem.
In complex launches, every transfer point reopens the debate (Access → Medical → Field → Site). Without clear decisions and owners, agreements erode and execution resets.
Advisory boards add input; roundtables add “we all agree.” But if priorities, owners, and first steps aren’t locked, sequencing stalls, teams firefight, and constraints surface late.
Instead of rerunning the same meetings and getting the same outcome, you leave with shared decision logic, accountable owners, and clear, sequenced next steps.
THE EVIDENCE
Advisory boards sample one stakeholder slice, and roundtables surface perspectives without forcing decisions. Mind Meetings convene “the village,” run a rigorous decision process, and leave you with a first-wave plan in about 16 hours.
Advisory boards typically convene one external stakeholder type at a time. Our workshops bring 10+ stakeholder types together with your team, so constraints surface early, trade-offs get tested across the ecosystem, and you avoid rework after the meeting.⁴
Getting the right people in the room is only step one. The decision process drives outcomes 6X more than extra input or analysis. We run a structured sprint so leaders decide with confidence—unlike roundtables that surface views but don’t lock decisions or owners.⁵
Complex problems don’t resolve in one pass. Mind Meetings use tight cycles to surface constraints, compare options, and converge on decisions. In about 16 hours, you leave with a first-wave plan your team can execute—unlike 2–3 hour advisory boards or roundtables.⁶
The difference
Roundtables and advisory boards surface views. Mind Meetings produce a decision-grade plan—with owners and a 30/60/90 first wave—built with the full village.
(3-day alignment sprint)
(Expert input session)
(Multi-party discussion)
Working time
~16 hrs (3 days)
2–3 hrs
2–3 hrs
Stakeholder coverage
Full “village” (end-to-end)
Single slice
Broad, selective
Deliverables
Decision-grade plan (owners + 30/60/90)
Advice + insights
Consensus positions
Execution ownership
Sponsor team + coalition
Sponsor team translates
Coalition-led follow-through
Best used when you need
Black-box clarity + coalition + 30/60/90
Expert input
Coalition + shared positions
VP & General Manager, Eisai Canada
Head, Market Access & Policy, Biogen Canada
USE CASES
When execution is a team sport—across functions, sites, and stakeholders (the ‘village’ that makes the system run)—and the plan won’t move without shared constraints and clear trade-offs.
Turn strategy into an executable operating plan across sites and provinces—with owners, sequencing, and timelines.
Align on the end-to-end workflow—handoffs, roles, governance, decision points, and bottlenecks.
Stress-test patient volumes and site throughput assumptions—so forecasts reflect real pathways and constraints.
Convert internal disagreement into explicit trade-offs, shared decisions, and accountable owners.
Reconcile payer, clinician, and patient priorities early—before positions harden and progress stalls.
Move from “we agree” to action—coalition-backed asks and first steps that don’t depend on government timelines.
How a Mind Meeting works
A 3-day working session that turns unshared reality into clear decisions, owners, and next steps.
THE MIND MEETING DIFFERENCE
Traditional stakeholder engagement collects opinions in isolation. Mind Meeting workshops unite diverse healthcare professionals in structured dialogue that surfaces hidden insights and builds genuine consensus.
Neurologist & Senior Scientist, Sunnybrook
Neuroradiologist, Toronto Western Hospital
MRI Technologist, Simon Fraser University
CASE STUDY
When breakthrough therapies meet system barriers, traditional consulting approaches fail. Here’s how Eisai Canada created unprecedented stakeholder alignment to ensure patient access.
THE MIND MEETING DIFFERENCE
Our proven methodology works seamlessly online or in-person, bringing together academics, clinicians, patient advocates, and industry experts from across Canada to co-create solutions they’re committed to implementing.
Professor, Radiology, Laval University
President & CEO, CanAge
THE MIND MEETING GROUP TEAM
We’re a team of strategy consultants and facilitators who bring cross-functional leaders into one room to make trade-offs explicit, align on what’s true, and leave with accountable owners and sequenced actions.
READY TO BUILD ALIGNMENT?
Tell us about your commercialization challenge and we’ll schedule a confidential conversation to explore how a Mind Meeting workshop can help.
